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By Laws

    By-Laws of the Central Illinois Human Resources Group

    Chapter #246

    Chartered August 18, 1976
    Amended December 2, 1996
    Amended November 11, 2003
    Amended November 8, 2005
    Amended November 1, 2007
    Amended March 5, 2013
    Amended March 28, 2018

     Article I – Identification

    Section 1:  Name. The name of the Chapter is the Central Illinois Human Resources Group (CiHRG) (herein referred to as the "Chapter"). To avoid potential confusion, the Chapter will refer to itself as the Central Illinois Human Resources Group (CiHRG) (Chapter name) and not as SHRM or the Society for Human Resource Management.

    Section 2:  Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").

    Section 3:  Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

     Article II – Mission and Purpose

    The mission and purpose of the chapter shall be as follows:

    1.      A local starting point for networking, information, professional development and continued support of excellence in HR. 

    2.      To raise the standards, visibility, and recognition of the Human Resources profession.  

    Article III – Membership

    Section 1: Qualifications for Membership.  The qualifications for membership in the Chapter shall be as stated in Sections 2, 3, and 4 of this Article.  To achieve the mission of the Chapter there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, or handicap.

    Section 2: Professional Members.  Membership in this category shall include Human Resource practitioners and other professionals who are (a) engaged in the profession of human resource management; (b) Certified by the Human Resource Certification Institute or SHRM; (c) Faculty members holding an assistant, associate or full professor rank in human resource management or any of its specialized functions at an accredited college or university; (d) Full-time consultants with at least three years experience in the field of human resource management; or (e) Members of SHRM.

    Professional members may vote and hold office in the Chapter. 

    Section 3: Professional Services Members.   Non practitioners in human resource management as well as those individuals who do not meet the Professional member category, but who demonstrate a bona fide interest in human resource management and the mission of the Chapter.  Professional Services members may not vote or hold office in the Chapter.

    Section 4. Student Members.  Individuals who are enrolled as students in human resource degree programs at the college or university level.  Student members may not vote or hold office in the Chapter.

    Section 5: Application for Membership. Application for membership shall be on the Chapter application form. The Board of Directors shall afford new members full membership rights from the date of application approval.

    Section 6: Annual Dues.  Annual dues shall become payable on the first of the month of each new membership year. The amount of dues shall be determined annually by the Chapter Board prior to the membership process.   

    Article IV – Meetings

    Section 1: Regular Membership Meetings. Regular membership meetings shall be held monthly or at such times and places as the Chapter Board may designate. Typically, Brown Bag meetings are held June through August. Meeting notices shall be sent to all members prior to each meeting.  A majority of the voting membership must be present at a meeting to constitute a quorum.

    Section 2:  Chapter Board Meetings.  Board meetings shall be held monthly or at such times and places as the Chapter Board may designate. A simple majority of the total Board members shall constitute a quorum for the transaction of business.  The act of a majority of the Board present at any meeting at which there is a quorum shall be the act of the Board. All Board officers and members should make a concerted effort to attend scheduled board meetings.

    Section 3: Special Meetings. Special meetings of members shall be held on call of the President, the Board or by members having one-twentieth of the votes entitled to be cast at such meeting.  A meeting notice shall be sent to all members 7 days, but not less than 48 hours prior to each meeting.


    Article V – Elections and Balloting

    Section 1: Officer Nominations and Elections.

    a)      At least two months prior to the new Chapter year the Chapter Board will solicit candidates to run for office.  The Officers will then serve as the Nominating Committee. 

    b)      The slate of candidates will be presented and ballots will be distributed to the membership.

    c)      The election will be held in the October.

    d)     Each Officer shall be elected on the basis of a majority of votes cast for that office. In the event a tie occurs during an election through two or more candidates for the same office receiving the same number of votes, successive balloting shall be conducted until one candidate receives the majority. Each candidate will be notified of the results personally. New officers will be announced in the newsletter and presented at the first Chapter meeting of the New Year.

    e)      The current Chapter Board will relinquish their duties to the new Chapter Board on the date of the first regular membership meeting of each year.

    Section 2: Referendum and Other Balloting. The Chapter Board may submit any matter of the Chapter’s business to the voting membership for resolution by ballot.


    Article VI - Leadership

    Section 1: Number. The Officers shall be President, President-Elect, Secretary, and Treasurer.   The Chapter Board shall consist of the four elected officers and the designated Chairs of all standing committees.

    Section 2: Qualifications. All Board Members must be Professional Members of the Chapter.  Officers must also be members of SHRM. Per SHRM Bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office. Further criteria may be established by the Executive Board in conjunction with succession planning.

    Section 3: Election. Term of Office. All Board Members shall be chosen as provided in these bylaws. Each elected Board Member shall assume office on the first regularly scheduled meeting of the year elected and shall hold the office for two years. Officers of the Board may not be elected to serve more than two consecutive terms in the same office.  

    Section 4: Vacancies. The President with consent of the Chapter Board may fill any vacancy in the Board for the un-expired term.

    Section 5: Executive Board. The Executive Board shall exist for the purpose of conducting a year-end audit and will serve to confer with the Chapter Board members as needed or requested.

    Section 6: Composition. The Executive Board shall be comprised of one past Chapter Presidents and the current Chapter President.

    Section 76: Removal of Director and Officer. Any Officer or Director may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. The Officer or Director shall be entitled to a due process hearing prior to any termination action being imposed.

    Article VII – Duties and Responsibilities of Officers

    Section 1: The President. The President shall preside at the meetings of the Chapter and shall have general charge of the affairs and business of the Chapter. The President shall also plan the programs/agenda for the Chapter meetings. Other duties include: IL SHRM Board member (attending all conference calls), attend ILSHRM conference, attend DC Volunteer Summit.

    Section 2: The President Elect. The President-Elect, at the request of the President, or in the President’s absence, may shall preside at the meetings and perform other duties for the President. .  The President-Elect is expected to succeed as President during the next program year.  If for any reason the President-Elect does not succeed the President, the Nominating Committee will choose a successor nominee for President.

    Section 3: The Secretary. The Secretary shall be responsible for processing membership applications, and preparation of a record of the proceedings of all meetings, answer all email inquiries, and shall also perform such other duties as the President may determine.

    Section 4: The Treasurer. The Treasurer shall be responsible for the financial affairs of the Chapter, and collect dues/payments from members and pay expenses incurred by the Chapter. The Treasurer shall also perform such other duties, as the President shall determine.

    Article VIII – Committees

    Section 1:  Committee Activity.  Standing Committees shall include Membership, Student Chapter Affairs, Legislative Affairs, Public Relations, Diversity, Professional Development Committee, Special projects, wellness, and Program Accreditation (Records Retention). Other committees may be appointed by the President as deemed necessary. 

    Section 2:  Committee Organization.  Appointments of Chairpersons to committees shall be approved by the Officers of the Board.  The Chairperson and Board will seek interested members to participate in committee activities.  Special Committees or task forces may be organized by the President to meet particular Chapter needs.   Chairs must be Professional members of the Chapter. 

    Article IX – Chapter Dissolution

    In the event of the chapter's dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).

    Article X – Statement of Ethics

    The Chapter adopts SHRM's Code of Ethics Standards for the HR profession for members of the Association in order to promote and maintain the highest standards among its members.  Each member shall honor, respect and support the purpose of the Chapter and SHRM.

    • The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.
    • No members shall actively solicit business from any other member at Chapter meetings or through the use of information provided to him/her as a member of the Chapter without approval from the Board of Directors.


    Article XI – Interpretation

    Questions of interpretation of the bylaws shall be decided by the Chapter and Executive Boards; such decisions shall control until reversed or altered by a majority vote of the Chapter.


    Article XII – Amendments of Bylaws

    The Bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

    Article XIII - Withdrawal of Affiliated Chapter Status

    Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

    Article XIIII – Miscellaneous

    Section 1: Record Retention[LRH2] ; Attendance records for every Chapter meeting is completed by the Treasurer and Membership Director through registration paper log-in sheets.  The Treasurer saves a copy of attendance to our secure drive.  The Secretary accesses the list and compares the list to our Paid Membership Directory.  Once the list is verified, the attendance list is provided to the Professional Development Chair to create individualized attendance certificates for those who attended the meeting.  The Certificate provides the Program ID for SHRM and HRCI.  Attendance records and a copy of the professional development certificate is saved on the CIHRG secure drive.

    Section 2: Use of the membership list; Use of the CiHRG membership list for other than Chapter business is prohibited except with prior approval of the Board.

    Section 3: Security and Privacy

    A User Name and Password are required to access the CIHRG email and drive provided by Google.  The CIHRG Board has access to this information.

    Section 4: Program Certification and Accreditation

    CIHRG is committed to the advancement of the HR profession and observance of ethical practice in the issuance of Program Certification and Accreditation information.

    • CIHRG pursues to achieve program accreditation for all its instructional/professional development programs.
    • Certification should be obtained from three organizations: SHRM, HRCI, and HCI
    • Certification credits should be submitted to both SHRM and HRCI following the corresponding program approval guidelines issued by each organization.
    • In order to ensure consistency in submissions, prior to submitting any programs the following information must be secured:
      • Program Agenda (inclusive of date, location, and times)
      • Workshop description
      • Learning Objectives
      • Presenter’s biographies
      • PowerPoint slides
      • CIHRG web posting link
    • CIHRG only serves as a host for HCI programs.  HCI maintains their own certification system.  Classes offered through HCI can receive credit through HRCI.
    • CONFIDENTIALITY; All information related to program certification and accreditation IDs must be maintained in complete confidentiality by the Professional Development Director.